Hi there, @Marco Sagnelli.
You can enter a bill to record the expenses that you'll be paying later. When entering a bill, it goes directly to your Accounts Payable account.
Here's how to enter a bill:
- Go to the + New menu and select Bill.
- From the Vendor dropdown, select a vendor.
- From the Terms dropdown, select the bill's terms. This is when your vendor expects to be paid.
- Enter the Bill date, Due date, and Bill no. as they're recorded on the bill.
- Enter the bill details in the Category details section. From the Category dropdown, select the expense account you use to track expense transactions. Then enter a description. You can also enter specific products and services in the Item details section to itemize the bill.
- Enter the Amount and tax.
- If you plan to bill a customer for the expense, select the Billable checkbox and enter their name in the Customer field. Learn more about billable expenses.
- When you're done, select Save and close.
Once you're ready to pay your bill, you can either record it using Pay bill or Check.
Additionally, if you need to record the expenses under a specific accrued liabilities account, you can enter a journal entry.
First, follow these steps to set up a liability account:
- Select the Gear icon and then Chart of Accounts.
- Select New to create a new account.
- From the Account Type ▼ dropdown, select Other Current Liabilities.
- From the Detail Type, select Other Current Liabilities.
- Give the account a relevant name.
- Select Save and close.
Then, enter a journal entry to record the accrued expense.
- Select + New.
- Select Journal entry.
- Select the expense account in the Account dropdown.
- Enter the amount under the Debit column
- Select the liability account in the next line from the Account dropdown.
- Enter the amount under the Credit column
- Enter a memo for this transaction and click Save.
The above steps will create the following journal entry:
Expense A/c............................. Dr.
Liability A/c...............................Cr.
You can check out this article to learn the complete list of standard accounts: Chart of Accounts.
Visit us again should you need further assistance with navigating QuickBooks tools. We're always here to help you.
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